OXO Connect Evolution

Alcatel-Lucent OXO Connect Evolution

OXO Connect Evolution is a Reliable, Feature Rich VOIP Phone System Designed for Small Business

Alcatel-Lucent OXO Connect Evolution is a scalable phone system for businesses up to 300 users. A reduced footprint and embedded PoE make OXO Connect Evolution an excellent option for SMB communications. Designed with built-in access to Alcatel’s Rainbow cloud based collaboration service delivers presence, collaboration tools, video, chat and more to all employees.

OXO Connect Evolution

OXO Connect Evolution at a Glance

OXO Connect Evolution can be configured to fit the needs of any small business.

  • Cost-effective solution for small businesses wanting basic services for 5-300 users.
  • Multi-location companies rely on OXO Connect Evolution to deliver phone system service to branch offices and remote employee locations.
  • Businesses with a highly mobile workforce use Rainbow to take calls and access system resources from their iPhone or Android device.
  • Infrastructure options include secure and reliable WAN and LAN equipment that simplifies connectivity inside or outside the office.

OXO Connect Evolution Overview

Choose from a range of VOIP phones

Make voice calls, access premium telephony, advanced telephony with easy access to the internal employee directory.

VoIP Phone Series

Be connected. Be in control.

Rainbow addresses the needs of small businesses that require cost-effective mobility and contact management. On the opposite end of the spectrum, Rainbow can address the needs of large multinational organizations looking for a single standard Unified Communications solution across their complex multi-site IT network.

  • Chat, call or video conference anywhere.
  • See the real-time presence of your contacts.
  • Share your screen or documents in an online collaborative work space.

Rainbow Services

Rainbow Logo

Rainbow: Powerful Voice, Video and Unified Communications Solution

Rainbow: Unified Communications Solution From ICON

A new mobile, border-less, enterprise grade communications and collaboration platform available to all ICON Cloud users.

Unified Communications Solution - Rainbow

Spontaneous Team Collaboration

Increase team collaboration with secure chat and free document sharing from anywhere.

  • Chat for Business. Whether it’s with one person or with a group, chat can help you make decisions and take immediate action.
  • File Sharing. Easily send documents and photos with a simple drag and drop. Large file transfers or external file sharing made simple.
  • In or Out of the Office. Whether in the office, at home, with friends, or on the road, you can access your coworkers and stay connected, whatever your device (PC, Cell, Tablet, etc.) No VPN connection, No IT intervention. No problem

Rainbow Workplace UCaaS

Stay Connected

Transform into a digital workplace with audio / video calls and screen sharing.

  • Audio / Video Calls – Calling is no longer about looking up a phone number and dialing. It’s about just clicking. Utilizing free video and calls, no more communications budget issues for your business!
  • Deskphone Companion – When your phone system is connected to Rainbow, a great customer experience is the result. You have access to your corporate address book, you can see the on-the-phone presence status of your contacts and launch click-to-call to reach them. Plus, every call log is available on Rainbow.
  • Screen Sharing – If you need to share a document during your call, click again and your documents or screen can then be shared.
  • Business Community – Once you install your mobile app your smartphone contacts become available from any device. You can instantly invite contacts to join your business community, you can create bubbles for multi-party interactions. Starting business chat or discussions is done instantly!

Keep control of your IT

Your data is safe with us. We won’t share it and we won’t use it for commercial purposes. We respect your privacy.

  • Security protocols ensure your data in transit is safe. Rainbow ranks A+ with Qualys SSL security tests.
  • Your IT staff is fully in control: Rainbow offers Active Directory integration, a web portal to manage user profiles, analytics and backup services.
  • Because you probably use a number of different tools, standard APIs are available to integrate into your existing environment.

For more information or to get a free download invitation to Rainbow Unified Communications Solution contact us and we will help get you started.

Aging Communications Systems: Risks and Opportunities

A TACTICAL APPROACH TO ENTERPRISE COMMUNICATIONS TRANSFORMATION

After several years of little to no investment in IT infrastructure, enterprise communications equipment is aging: performance is degrading and operations support costs are increasing. Aging communications systems cannot support the video, mobility and unified communications and collaboration capabilities that enterprises may require.

Telspan, in partnership with Alcatel-Lucent, help businesses transition to new enterprise communications systems. We help enterprises identify reusable components of their in-service system and make strategic investments in technologies that meet business and user needs.

The Alcatel-Lucent OpenTouch™ Suite allows enterprises to reuse many components of their legacy PBX infrastructure when they transition to a new communication platform, such as IP telephony and SIP-based multimedia communications — and to transition at their own pace. The OpenTouch Suite offers multimedia services, including video, mobility, and unified communications and collaboration, to meet the communication demands of today’s businesses.

THE STATE OF IT TELEPHONY IN THE ENTERPRISE

Enterprise telephony systems are aging but the current economy does not make replacements or upgrades easy. After a dramatic decrease in 2009, IT spending worldwide is now on the upswing. However, revisions in forecasts to the overall GDP growth rate for the coming years suggest this recovery is fragile.

The private branch exchange (PBX) and office phone-set markets are experienced the same trend, with an overall compound annual growth rate (CAGR) of less than four percent from 2012 to 2016. Presently, the global hosted PBX market size is expected to grow from USD 4.73 billion in 2018 to USD 9.50 billion by 2023, at a CAGR of 14.9% during the forecast period.

The hosted PBX market is gaining traction due to the rising need of enterprise mobility and rising adoption of the cloud and unified communications. Furthermore, low CAPEX and TCO, and the necessity to upgrade from traditional PBX to cloud-based PBX are driving the market.

The average enterprise telecommunications system life cycle is five to seven years, starting in 2000 (with the Y2K issue). The last five years were predicted to be one of the most active for telecommunications renewals, corresponding with trends such as bring your own device (BYOD), “appification”, “softwarization” and new go-to-markets based on cloud technologies.

Even though the adoption of new technologies based on unified communications and collaboration (UC&C), video and mobility has been increasing since 2011, this move did not occur as fast as expected because:

• The transition was viewed as complex, requiring multiple technologies that are sometimes costly and difficult to integrate.
• There was no firm proof that deploying UC&C would provide a return on investment (ROI).
• Many organizations delayed making capital investments to their networks during the poor and uncertain economic conditions of recent years.

For several years, during difficult economic times, many organizations have challenged their IT organization’s requests to invest in new equipment to keep pace with the evolution of networking. Businesses have shown reluctance to introduce new innovations in their network, preferring to work with the existing infrastructure. Consequently, many enterprise communications systems are ageing to the extent they are impacting business operations.

THE MYTH THAT OLD SYSTEMS ARE INEXPENSIVE

Many believe there is no need to replace aging systems as long as they are operational. This view neglects changes to business needs since the initial technical investments were made. Also, IT departments must try to provide new services using the older technologies that were not designed to support them.

This perspective does not take into account changes to the business and new demands those changes make on the technology infrastructure. IT departments are faced with trying to roll out new services on aging equipment that was not designed to support them.

Underestimated costs

The likelihood of equipment failures increases with aging, and failures are costly. Once equipment reaches end-of-life, no service level agreement (SLA) agreements for the equipment are available. Without a service contract, the business has no guarantee of resolution time or level of priority the equipment supplier will give if an issue arises. If the business needs to contact the supplier to resolve an issue, it will pay the highest price to open a case. Full prices in the industry can range between $4,000 and $10,000 per case, depending on the complexity. Therefore, operating services on equipment that has no service contract imposes unnecessary risk on the enterprise.

As new standards evolve and business systems are updated, the enterprise also runs the risk that IT will not be able to implement applications built on top of the aging system. New standards and protocols will not be compatible with the integration interface of the enterprise’s aging system.

If aging systems cannot support the new features the business wants, such as personal and professional contacts integration and rich application integration, employees may begin using their corporate cell phones instead, inside the enterprise, increasing corporate expenses.

WHAT ENTERPRISES NEED TO DO

Identifying the right time to invest in new enterprise telephony equipment is a difficult task. Each enterprise will need to do a cost-benefit analysis, comparing the cost of maintaining the existing infrastructure with the cost of upgrading equipment.

We know that mission-critical systems and applications depend on the technology that operates them. Consequently, technology decisions are also crucial business decisions. Including IT personnel in the analysis and decision-making of technology-based activities can help make better, more strategic decisions for the enterprise, and reduce the risk that equipment will become obsolete.

IT teams can help enterprises select the most appropriate technologies to meet business requirements by:

• Identifying how critical the communications system is to the business. If a system is mission-critical, reliability and security will be a high priority. This is a high priority in organizations that are driven primarily by processes, such as factories.
• Defining how innovative technologies can contribute to business efficiency. This is a high priority in organizations driven primarily by the business, such as retail sales.
• Estimating how easily users will adopt the new technology. Organizations are more effective when users adopt new technologies faster. User reaction can determine a project’s success. This is a high priority in creative businesses, which are driven largely by individual behaviors.

When the business and IT collaborate, they will be able to provide the enterprise with a comprehensive cost-benefit analysis of retrofitting their aging communications system.
To begin this work, we suggest you assess:

• Sustainability of existing IT communications. Identify external factors, such as new regulations, industry standards and the enterprise’s contractual obligations. These changes may be achieved more efficiently or effectively with new technology, making the investment worthwhile.
• Age of the equipment. Verify if the vendor still supports the equipment, and if the hardware and software components are still compatible with each other. It may be beneficial to consider the level of risk the enterprise will tolerate.
• Service-level factors of the equipment. Determine if the network is experiencing decreased performance, availability, reliability or capacity limits; increased maintenance costs; and if it is difficult to find or retain people with the skills needed to operate the network. The number of people with expertise in those technologies decreases as people retire. And younger, new entrants to the work force have no interest in working in with aging systems. If the service levels are decreasing, the equipment’s age may be preventing the IT organization from delivering the services the business needs. Other factors, such as the difficulty of recruiting and retaining people, suggest that equipment age is causing other non-technical risks to the business.

THE STRATEGIC APPROACH

Conducting the review

There are a number of factors to evaluate when performing a strategic review of the sustainability of the enterprise’s telephony’s system.

Identify external factors

• Does the business need to comply with regulatory and legislative changes, such as the Sarbanes-Oxley Act in the United States? These changes may require new processes and equipment.
• Does the business have new contractual obligations that may provide opportunities? For example, new contracts may require additional software licensing, making it more economical to purchase a site license than individual licenses; thereby, allowing IT to extend the software to everyone in the enterprise.
• Are any service and support contracts about to terminate? Operating without support contracts increases the risk of system outages, high service costs and delays in issue resolution.
• Is the enterprise about to embark on any new enterprise-scale projects? These projects could be the construction of a new building, a new business application deployment, a new network infrastructure or a company acquisition. Initiatives like these offer the chance to upgrade enterprise telephony equipment and offer new services, reduce costs or improve efficiencies.

Define service levels

• Are performance levels decreasing?
• Is the system performance still compliant with internal SLA levels?
• Are users noticing a reduction in performance? Data from the trouble tracking system may help to find answers to these questions. Do employees complain about not being able to call colleagues because the lines are busy? Are they easily able to call someone who is listed in the enterprise’s directory of telephone and email contacts?
• Is the system operating close to system capacity — can you add dozens of new users before needing to install more hardware or software components?

Meet business expectations

• Have business conditions, requirements and expectations changed? For example, users might be using cell phones instead of desk phones. If the cell phones are not integrated with the company’s communications system, the security deployed in the communications system will be bypassed, and security compromised because conversations will not be encrypted. A lack of integration can also result in higher OPEX because the enterprise will not benefit from the system’s least cost routing (LCR) capabilities.
• Is the communications system meeting user expectations? Changes to the business can change users’ telephony requirements. An acquisition may require people in different locations to communicate regularly. New governance models may require a larger number of people to make decisions.
• Have your competitors changed how they communicate with customers?

Implications of aging equipment

• Are operational costs increasing? This is an indicator of an aging system.
• Is the number or the severity of issues increasing? The equipment may be operational but cause other networking problems. New components may not be compatible with the aging equipment. Eventually, your operating system and software will not run on servers you need to purchase.

Collecting this information is a complex activity and takes  considerable effort; however, the work will provide valuable information to make strategic decisions.

For more information on key factors to take into consideration when looking into the best solutions for business communications systems, check out Telspan’s 6 questions to answer.

Choosing the right direction

Aging systems increase operational costs and can generate new, uncontrolled costs caused by unmanaged network consumption by users. At the same time, the risk of major failures increases, leading to less availability and potential interruptions in the business. Eventually, it becomes necessary to upgrade the communications system.

A system upgrade offers an opportunity to plan and anticipate future needs, consider tools to improve productivity, and to optimize the communications infrastructure. This is an opportune time to address the business needs, such as ensuring that the solution:
• Is compliant with the company’s business continuity plans
• Provides more flexible communications so users can operate multiple devices — potentially their own — and telecommute
• Delivers a rich conversation experiences while protecting previous investments
• Democratizes the use of high definition (HD) video to help a distributed organization collaborate better by providing employees with video collaboration tools, such as video conferencing for the desktop

The transformation path should offer ways to:
• Diminish the level of risk
• Decrease operational expenses
• Re-allocate operational savings to budgets for innovation
• Introduce a roadmap for evolution
• Anticipate the costs of future upgrades
• Define new models for delivering communications services to lines of business or directly to end users

The transformation strategy is a good time to define or update the IT strategy. Even enterprises whose IT organizations are focused on avoiding risk can offer strategic recommendations and introduce innovation in the communication  infrastructure at this time.

THE ALCATEL -LUCENT PROPOSITION

The Alcatel-Lucent OpenTouch™ Suite of solutions is flexible, allowing a company to reuse elements of the in-service system, such as a legacy PBX, and building an updated system that can last for years without becoming obsolete.

Review what’s of value

Aging systems are costly, and create risks, but they may contain reusable components that can reduce transformation costs.

IP transformation makes sense for very dynamic organizations, where the savings on operational costs balances the IP investment. However, if employee moves are rare, there is no need to replace TDM phones with IP or Session Initiation Protocol (SIP) phones. It may also make sense to keep some components, such as DECT or wireless LAN (WLAN) infrastructure, and the contact center.

An enterprise needs to consider the costs of a massive rip-and-replace approach because these costs are often underestimated. The training for IT teams to be skilled on a new system can take 25 days for each engineer (industry average). Users will spend an average of three hours to learn how to use the new interface. By comparison, updating an existing system costs an average of two to five days for IT staff and has little impact to employees.

We help enterprises revive the components of their communications system that have value, and update only what makes sense. For example, an existing Alcatel-Lucent system, such as the Alcatel-Lucent OmniPCX 4400 or an Alcatel-Lucent OmniPCX™ Enterprise Communication Server (CS) PBX, can be transformed to the latest version of the OmniPCX Enterprise CS. Valuable assets such as telephone sets and existing cabling can be reused. The new system becomes the starting point for future evolution because it is the foundation of the Alcatel-Lucent OpenTouch Suite offering.

Understand what’s at stake for your business

The latest version of the OmniPCX Enterprise CS guarantees high availability. Its redundancy capabilities ensure business continuity, and disaster recovery plans can be put in place to meet company standards. The solution is compliant with most industry standards and regulations. For example, it is widely used in large banks that need to comply with Sarbanes-Oxley regulations.

Enterprises can optimize deployments and data centers with the virtualization capability of the OmniPCX Enterprise CS. Its flexible architecture permits a high degree of centralization. Therefore, IT can realize substantial savings on operations by reducing the number of systems and locations. A single point of management is also provided to simplify operations.

We can provide enterprises with a set of communications tools, such as native conferencing capabilities that support mixed media, and allow users to move freely to any device during the same conversation.

Employees will be able to collaborate from any location — home, office or on the move — using the device of their choice, without disruption or compromise to quality or security. With easy real-time access to their business community and the ability to share documents and work on them collaboratively in real time, employees will improve their productivity and be able to react more quickly to meet business requirements.

The Alcatel-Lucent OpenTouch Suite offers flexible deployment modes, so IT departments can deliver a high standard of collaboration experiences from the enterprise data center or through cloud-based services.

Move toward business efficiency

Telspan and Alcatel-Lucent offer flexible scenarios to transition the enterprise communications system. The enterprise begins by updating their aging system to the latest version to provide a standard level of service that meets the expectations of the business and of IT — back to 99.999% reliability. Table 1 lists the transformation steps in the transition.

Aging Communications Systems

Evolve at your own pace

The Alcatel-Lucent OpenTouch Suite is composed of:
• A range of communications platforms designed to address different needs and markets, from pure IP telephony to rich, SIP-based, multimedia communications switching, in distributed or centralized modes, on customer premises equipment (CPE) or in hosted environments
• A series of communications applications to address business telephony, UC&C, mobility, video conferencing, video sharing, customer interactions and unified management needs
• A complete set of client applications and devices to deliver the conversation experience to users in the most suitable way: desk phones (TDM, IP or SIP), smart desk phones that are application capable, campus roaming solutions, dedicated video devices, interactive whiteboards, and a collection of applications dedicated to smartphones, tablets and PCs

To make the transition as smooth as possible and remove the risks of aging, systems are sold with multiyear evolution contracts as well as service maintenance agreements. This allows you to choose how to evolve toward an optimization or innovation scenario, with predictable pricing, when it makes sense to your business.

CONCLUSION

After several years of little or no investment in telephony equipment, enterprise communications systems are aging to the point that performance is degrading, operational support costs are increasing, and the systems are not meeting business needs. Enterprises are finding their equipment is no longer supported by the manufacturer, further increasing business risk and expenses in the event of failures.

Businesses can prevent these risks and associated costs if IT organizations play a more strategic role in the enterprise. The key is to get the maximum use from the technology and to replace it before performance degrades beyond acceptable levels (when the equipment is no longer supported), to avoid the risk of long outages and expensive repairs.

The Alcatel-Lucent OpenTouch Suite allows you to reuse many components that are already part of the legacy PBX infrastructure. It provides a flexible transition plan to migrate to IP when it makes sense to the business, and offers multilayer evolution contracts to remove the risks of aging technologies.

The OpenTouch Suite supports a variety of platforms, such as IP telephony and SIP-based multimedia communications. It includes several multimedia applications, such as video, mobility, and unified communications and collaboration, and offers client applications and devices to meet the communication behaviors of today’s businesses, including TDM, SIP and IP desk phones, video devices, and applications for smartphones, tablets and PCs.

The OpenTouch Suite also provides high availability and redundancy, to meet the enterprise’s business continuity and disaster recovery plans. And because the suite is flexible, you can decide to implement features and capabilities when it makes good business sense.

Alcatel-Lucent Opentouch Business Edition

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The Alcatel-Lucent OpenTouch™ Business Edition, Release 2.0, delivers a range of communication services on a single platform, from world-class business telephony to the most advanced multimedia collaboration and mobility services.

In a competitive marketplace, enterprises need their IT tools to have the same advanced functionality, reliability and sophistication as that of their larger competitors. At the same time, they need to optimize their costs and simplify implementation and maintenance.

OpenTouch Business Edition addresses the communication requirements of enter- prises of up to 1500 employees and 3000 devices by providing advanced business communications, multimedia collaboration at the of ce and on the go, contact center functionality and management services. OpenTouch Business Edition delivers all these services on a single platform to improve the total cost of ownership (TCO).

Employees who primarily work on company premises and make extensive use voice communications bene t from OpenTouch Connection, the advanced business communications experience available on reliable desk phones, sturdy DECT or WLAN mobile handsets, and on software clients for PCs, tablets or smartphones.

Users can pick the telephony features that suit their of ce work style from the comprehensive list of telephony features offered by the embedded Alcatel-Lucent OmniPCXTM Enterprise Communication Server.

Of ce workers enjoy high-quality, wideband voice communications with easy audio and visual guidance, and ultra-fast directory look-up from the phone keyboard.

Employees who need powerful interactive visual communication will bene t from OpenTouch Conversation, the multi-device, multiparty, multimedia experience for easy collaboration at the of ce and on the go.

OpenTouch Conversation sessions feature voice, video, instant messaging (IM), pre- sentation sharing and natural conferencing capabilities to help users better engage with customers, partners and colleagues.

Users can shift their sessions between devices when they move to another location. They can also turn a two person session into a multiparty and multimedia conference in a few clicks.

The platform also offers a scalable and reliable contact center application. This application ef ciently supports the organization’s interaction with current and potential customers.

OpenTouch Business Edition can be provided as pre-installed appliances or
as a software-only version running on VMware®. Its single-server design is ideal for enterprises that want to reduce the cost and effort of provisioning, testing and managing new servers and don’t want to install additional software with every new communication application deployment.

ORGANIZATIONAL NEED

OPENTOUCH BUSINESS EDITION APPROACH

BENEFITS

OpenTouch Connection experience

Enterprise-grade communication services, including state-of-the-art telephony and a wide range of professional terminals

Comprehensive advanced business telephony services, including exible auto-attendant, screening, group, routing and messaging services

Instant business response: all important calls are identi ed and answered.

Rapid directory lookup and speed-dial

Save time when dialing contacts

Multi-platform support: desk phones, mobile handsets, and PC, tablet and smartphone software clients

Flexible options: business continuity with always-on desk phones and with robust handsets for roaming employees, supports BYOD policies with software clients

OpenTouch Conversation experience

Innovative multimedia collaboration solutions that boost productivity, facilitate mobility and decrease travel costs

Single business identity with multi-device routing pro les and rapid session shift between desk phones, smartphones, tablets and PCs

Employees are reachable anywhere and on the device best suited for their location

Easy access to multiparty conferences with audio, video, IM and content sharing

Ef cient interactions between geographically-dispersed teams and reduced travel expenses

Easy addition of multimedia, including IM, voice, video and content sharing

Instant business response with multitasking between IM and voice sessions. Better engagement with contextual video and content sharing interactions

Web conferencing with customers, partners and colleagues

New ways to communicate with customers, partners and colleagues

Integrated conferencing capabilities easily accessible from any phone or browser. Shared documents stay within the enterprise premises

Customers, partners and colleagues can easily and securely join OpenTouch voice and content-sharing sessions from outside the enterprise rewall

Integrated customer service applications

Best-of-breed customer interaction services to increase sales and customer loyalty

Professional welcome services, from greeting and group calls, to centralized attendant applications

Increased customer satisfaction by answering all calls – centrally or in branch of ces

Contact center services, including a patented visual distribution matrix

Accelerate rst call resolution with a call distribution logic that can be adapted within days to evolving needs

Uni ed platform and operations

Decrease TCO while maximizing service continuity

Ready-to-use, pre-installed applications

Improved installation time when deploying the server or mobility and collaboration applications

Uni ed user management

Improved daily move, add, change and delete operations

Advanced, real-time thresholds and alerts

Instant noti cation of changes to communications quality, service availability and service-level-agreements

High-availability options

Improved business continuity for communication services during network outages or server failures

Proven multi-site support with bandwidth control

Improved voice-over IP quality in multi-site organizations, with centralized communications to improve operational expenditure

Why Is Collaboration So Hard?

Collaborating at work is not an option, it’s just something we all have to do. In fact, “stimulating and facilitating information and knowledge sharing between employees is considered as very important by 71% of organizations” [1] and most would agree that it’s critical for success. So, if we all truly believe that working together is essential, why don’t we just do it? Why do we find it annoying and frustrating, and why is it so hard to actually work together?

Collaboration requires effort

A March 2016 Forrester report by Art Schoeller entitled, “Define Business Value In Collaboration” , confirms “The effect of more people driving and refining a business activity can dramatically improve results. While we see and understand the effect of collective action on the open Internet, we often lack the culture and technology to drive the same results in our work environment.”[2] Why is that, what’s really going on?

Well, according to Fréderic Laloux, when we walk into the office in the morning, when we visit a customer,  or when we pick up the phone, we put on our “working mask”. We aren’t fully ourselves, in fact we’re only a very small part of ourselves.

In his book entitled, “Reinventing Organizations” [3], Mr. Laloux explains that we are only 1/16 of ourselves, and that the rest of “us” is hidden behind the mask. Why do we need this mask you ask? To protect ourselves of course, from judgement, criticism, and possibly even foul play. We become a “professional animal”. As a result team creativity and efficiency is constrained, simply because team members are hiding 15/16 of themselves behind their mask.

Unfortunately, maintaining the mask takes a lot of energy and  working together requires effort. And that effort isn’t always immediately rewarded.

Collaboration is time consuming

Organizations have become more and more complex. According to the Boston Consulting Group, “the index of complicatedness” has multiplied by 6 over the past 60 years, making collaboration ever more time consuming. Chief Executive cites the BCG report: “in the 20% of organizations that are the most complicated, managers spend 40% of their time writing reports, and 30% to 60% of it in coordination meetings. That doesn’t leave much time for them to work with their teams.”

Not only that, but the more complex the organization, the more knowledge workers spend time looking for information. According to Art Schoeller of Forrester, “more than half of highly paid roles like sales (52%), professional services (55%), and IT/technology (53%) spend an hour or more searching each day.”2 Leveraging the collective knowledge is hugely time consuming.

Collaboration tools are disappointing

Information and knowledge sharing can’t be avoided, so how do enterprises facilitate collaboration? They buy tools. However, “in four out of ten companies, quality of collaborative and personal productivity tools is considered as low”. [4]

The main challenges sound very familiar, and include [4]:

  • ”Ease to use tools and ergonomics”
  • “Interoperability between solutions”
  • “Access to applications from mobile devices”

You can make collaboration less painful

Success really comes down to two key ingredients – people and technology.

People come first. Fredéric Laloux suggests a number of ways to unleash the collaborative potential using what he calls self-management, wholeness and evolutionary purpose. In other words, freeing employees from the weight of their hierarchy, from their “professional mask”, and from the dictate of the “corporate vision”.[5]

As for technology, while there are many tools out there to choose from, they often don’t address the key challenges mentioned above including ease of use, interoperability and mobility, and result in a low adoption rate by employees.

If you are looking for a new tool that can empower your employees to be spontaneousengaged and in control, try Rainbow.  Best of all, it’s free! Let us know what you think.

 

[1]NetMediaEurope, January 2016

[2] Define Business Value In Collaboration, Forrester, March 2016

[3] Reinventing Organziations, Fréderic Laloux

[4] NetMediaEurope, January 2016

[5] Reinventing Organziations, Fréderic Laloux, 2014